Usage Directions and FAQ
How does WebTimer work?
Webtimer is a tool for recording your business' time logs, organizing your projects, and keeping clients updated on your progress. WebTimer lets employees login to a new task by specifying a client, payment method, and short description of the task. Webtimer does the rest by recording the amount of time an employee has clocked into a task. The admin can then view tasks by date, employee, or client, making billing and payroll easy.
How do I create a task?
After logging in, click on Clock In (New Task) and select your client and task type. After writing a short description of your task, click the Clock In to New Task button, and WebTimer will start logging your time.
You can always change your task information and hit update. To log out of a task, simply hit the Update and Clock Out button.
How do I create a report?
You can create a report by clicking on the Reports link. By default, the tasks you have logged that day will appear. To specify which tasks you want to view, use the date range, client, or task type modifiers at the top of the page.
How do I log back into a task?
You can log back into on the same day it was created by clicking the Clock In (New Task) button, and looking at "Today's Tasks" at the bottom of the page. Next to each task description, there is a link that says Clock back into this task. Clicking that button will automatically start logging your time.
How do I edit a task?
To edit a task you are already logged into, simply edit the task details and hit update. You can edit older tasks from the reports page by changing the data of each task and hitting Update Records. To edit a task description, click the View / Edit Description link to the right of each task.
How do I delete a task?
You can old delete a task that you are logged out of from the reports page. Select the delete checkbox next to the task you want to remove, and a warning message will appear. Click okay, and then the Update Records button at the bottom of the page. Once you finish this, the task will be removed permanently.
How do I add clients/staff members?
Click on Manage Users/Clients to get to the user management page. To add a new staff member, use the top form to enter in a use User ID, password, and time zone and hit Update Users. You can edit users in the table below, and then save your changes by hitting Update Users. To delete staff members, click the delete checkbox next to a User ID and hit Update Users. You can add Clients by using the bottom form in the same way.
How can I use WebTimer to bill clients?
From the Reports page, you can modify the setting at the top to display all tasks for a certain client. Hit Create Report and you will have a full list of work that has been done for a particular client.
How can I use WebTimer for payroll?
On the Reports page, you can select a modifier that will display all of the tasks logged by a user. After selecting your user, hit Create Report and you will see all the work done by a particular user.
How do I configure timezones?
You can configure timezones in the Manage Users/Clients panel. When adding or editing a user or client, set their time zone in the GMT field. The numbers relate to your hour difference from Greenwich Mean Time, which is 0. For example, a user in the Pacific Standard Time Zone would set their time zone as -8.
How does "pause time" work?
The pause time you will see in your reports refers to the amount of time that has passed since you last logged into a task. For example, if you clock out of a task at 1:00 and clock back into it at 3:00, your pause time will be 2 hours.
What happens to a task spans over more than one day?
In normal usage, it's best to start a new task each day. This way you can keep track of the work done during a specific day. It a task runs through midnight or for multiple days, your time will still be logged. The task's report will be displayed under the day that the task was created.
What is a super user?
A Super User in a non-admin user who is granted permission to view all task records for certain clients. Super Users are intended for people who need to monitor the work being done for more than one client.
How do I configure a super user?
You can configure a Super User by clicking on Manage Users/Clients. In the Super Clients section of the page, you can add a new Super Client ID/Password/Time zone and specify the clients you want the Super User to have access to. You can select multiple clients by holding Control and clicking. Editing/Deleting Super Users can be done right below. When you are finished adding or editing a Super User, hit Update Super Clients.
What do I do if I need further help?
If your question still hasn't been answered, submit a ticket using the form below.